Enterprise Asset Management

Improve operational efficiency with a single source of truth across your enterprise asset information. Quickly find relevant information from multiple systems, automate time-consuming manual processes and bring transparency to your asset management. Build a knowledge base  across your data.

Website-image-Information-Management-984x738

50%

improvement in ease of document
creation by M-Files customers
using templates.

88%

of all data breaches are caused
by human error, highlighting the importance of data security.

65%

of workers reported being less
stressed thanks to work tasks
being automated.

Website-image-Microsoft-Teams

Challenges: Asset information, documents, and activities are in multiple systems

As your business grows, assets accumulate. Whether you are talking about production infrastructure, intellectual property, or installed base at customers, all enterprise assets need management for maximized value. This is hard without a dedicated enterprise asset management  system since asset information gets created by multiple stakeholders.

 

System silos prevent efficient search for information

Asset related information sprawls across ERP, EAM, GIS, or CAD systems. Few employees have the access or skill to find relevant information.

The processes related to asset management are manual and scattered across systems

Asset usage, inspections, maintenance, and repair activities are performed and documented by a wide variety of people.

The structure of asset information does not support different stakeholders

Every system organizes information differently, making it hard for staff in different roles to get what they need.

Disparate processes and systems prevent knowledge management

Scattered asset information makes it hard to collect and reuse the tacit knowledge created in daily work.

Solution: An integrated view across enterprise assets and processes

A dedicated enterprise asset information (EAM)  solution integrates across enterprise systems to build a holistic view across the assets, their lifecycles, documentation, and performed asset management activities. It helps automate end-to-end workflows spanning across systems and related documentation, facilitates capturing and reusing knowledge, and enables new possibilities for AI-driven insights.

Website-image-Microsoft-Outlook

A single source of truth across relevant information

Integrate relevant enterprise systems for full visibility across assets, lifecycles and processes. Connect documents, structured data and business processes together.

Managing maintenance and repair activities

Leverage system integrations for visibility across asset management activities and create complementing workflows to bridge any gaps in end-to-end execution.

Finding the right documentation for different user groups

Apply a modern information management approach to enable role and context specific views for finding the right information at the right time, regardless of the source.

Facilitating knowledge capture and re-use

Use workflows and templates to capture and re-use repeatable organizational  knowledge and leverage AI for additional insights across asset information.

Solutions for Your Industry

Optimize asset utilization in oil & gas

Managing the vast number and types of assets in the Oil & Gas business really challenges cross-departmental collaboration. Anything from land leases to oil wells and pipelines and from construction, transport, and geological research equipment are assets whose utilization and performance needs to be optimized. While the details of many of these assets reside in specialized systems such as GIS or CAD, a holistic asset information management system helps connect relevant details across systems and drives the end-to-end execution of operations across departments.

Website-image-Manufacturing
Website-image-Document-Automation

Accumulating intellectual property in consulting

The competitive edge of any consulting firm comes from the combined knowledge of their employees and their ability to leverage that knowledge in solving customers' problems. Part of this knowledge gets codified into written form in every customer engagement and every internal research project. This knowledge can be turned into an enterprise asset, an accumulating intellectual capital bank, by classifying and curating it for re-use. This process can be embedded into daily project work via automated workflows and can be greatly boosted with generative AI.

Customer Case Studies

More than 5,000 companies rely on M-Files to manage their documents every day.

eQ

  • eQ Asset Management Ltd adopted M-Files in 2019 to manage documents for over 200 properties.
  • M-Files platform improved document storage, version control, and accessibility.
  • The result was enhanced efficiency, automated workflows with up-to-date information, and dynamic reporting.
Read Now!

Hafslund Celsio

  • Hafslund Celsio, Norway's largest district heating supplier, migrated over 1,000,000 documents to M-Files.
  • M-Files' integration with existing systems enhance compliance, data security, and collaboration.
  • The result was reduced risk of non-compliance, streamlined document tasks, and higher efficiency.
Read Now!

Federal Realty

  • Federal Realty adopted M-Files to managed to manage documents for 105 properties and 3,300 leases.
  • M-Files' integration with Salesforce and other systems improved document accessibility
  • Enhanced lease management, faster document retrieval, and improved collaboration resulted.
Read Now!