Law Firm Document Management

Transform Your Legal Practice

The legal profession relies heavily on documents, putting pressure on law firms to manage them efficiently. Firms without advanced document management technology are likely to make more mistakes, be less efficient, and provide subpar client experiences. Conversely, practices with excellent document management protocols are more likely to attract customers, top talent, and enhance their reputation. M-Files offers intelligent information management technology that simplifies case management, eDiscovery, and contract lifecycle management while significantly improving productivity.

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From creation to disposal, see how M-Files provides a smarter way to manage documents, emails, and all your content.

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The Benefits of Law Firm Document Management Technology

When considering investing in document management solutions and document control software, understanding the potential ROI can help legal firms leap to a digital solution. Here are four of the most important benefits of law firm document management solutions.

Meet Deadlines More Easily

Many firms employ several solutions to manage casework, track workloads, and monitor deadlines. Continually switching between platforms could mean that deadlines get overlooked. With the right digital document management technology, firms can automate workflows to keep on top of deadlines, even when processes require multiple collaborators.

Put Files at Your Fingertips

Keeping client case information close at hand and up to date is critical. By consolidating client files on a single system, law firm document management software can make relevant documents immediately available while attorneys are in communication with clients. By simply entering case data or the name of a client, a superior document management tool will present all related information on screen.

Work Smarter with Metadata and AI

Document management solutions that use metadata make it easy to quickly find legal files and avoid hours spent poring through documents to find the right information. Truly superior software employs machine learning and artificial intelligence (AI) to analyze documents and extract relevant data, making the classification of documents a breeze.

Support Remote Work

Legal professionals often work outside the office, requiring access to client documents anytime, anywhere. M-Files is a document management platform designed for law firms, providing easy access to relevant information and a unified view of all client or case documents. It uses unique metadata tagging to simplify document retrieval. M-Files eliminates data silos, ensures compliance, and streamlines document-intensive tasks.

M-Files can provide a single, complete view of all documents within a law firm, no matter where those files reside. Individual documents can continue to live in network folders, on individual devices, or within specific applications and platforms. M-Files also serves as a compliance management solution, automating document workflow to ensure documents are handled according to practice guidelines and compliance requirements. With M-Files, you can simplify document-intensive tasks, minimize human error, and streamline processes to meet deadlines and reduce risk.

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Meet M-Files In Your Tech Stack

Fast Search and Retrieval

With M-Files, staff can quickly pinpoint and find the correct document – no matter where it resides – simply by searching on one or more criteria.

Easy Collaboration and Sharing

M-Files makes it easy to consult with external counsel and to securely share information, contracts and other documents. Multiple users can annotate and redline documents at the same time.

Effective Version Control

M-Files keeps one authoritative version of each document, eliminating the confusion that arises when multiple files are emailed back and forth. Historical copies of each document are kept every time changes are made, making it easy to roll back to an earlier version when needed.

Mobile Document Management

Because lawyers and staff members spend a lot of time off-site, M-Files provides a mobile client that provides access to documents at any time, from anywhere in the world, on any device.

Scanning and Optical Character Recognition

M-Files makes it easy to scan documents and create fully searchable PDF files of everything from case files to contracts and invoices.

Support for the Paperless Office

M-Files helps to make the paperless law firm a reality, eliminating the need for (and the expense of) rooms full of filing cabinets.

Advantages of Law Firm Document Management

M-Files DMS software is loaded with features that enable companies to eliminate inefficiencies in document workflow management while saving resources and preparing the businesses to scale.

Simplify Contract Lifecycle Management

Managing contracts manually is time- and resource-intensive. With M-Files’ automated workflows, dynamic contract templates and version tracking, contract lifecycle management is a breeze. M-Files’ workflows route contracts efficiently and securely from draft to approval and signature, saving time and enabling attorneys to meet deadlines easily.

Streamline Case Management

M-Files makes it easier to manage cases by unifying all documents and related matters in a single view. Even when documents are scattered throughout a practice in email strings, network folders and software applications, M-Files’ AI-powered technology can locate and provide context for documents related to specific cases or legal matters.

Integrate M-Files with Everyday Tools

M-Files integrates easily with standard productivity applications, legal practice management software and other document repositories. That lets law firms avoid the need to migrate documents to a new system. And legal professionals can continue to use the applications and tools they’re familiar with to find documents within M-Files’ system.

Support for eDiscovery

M-Files helps legal teams through all five eDiscovery task categories: plan, preserve, prepare, review and share.

How M-Files Enables Efficiency for Your Business

Faster Search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

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Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

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Easy Collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

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Streamlined Daily Work

Let M-Files suggest tags for your documents and add workflows for faster processing.

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Discover the Power of Artificial Intelligence Capabilities

Watch videos and access resources to learn how AI can transform your knowledge work with M-Files Aino.

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Unleashing AI potential with M-Files and Microsoft 365

The Smarter Way to Work with Automation and AI

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Why M-Files

Legal professionals often work outside the office, requiring access to client documents anytime, anywhere. M-Files is a document management platform designed for law firms, providing easy access to relevant information and a unified view of all client or case documents. It uses M-Files uses unique metadata tagging to simplify document retrieval, connect all content within an organization, and ensure compliance. It streamlines document-intensive tasks, increases productivity, and strengthens collaboration. By employing security measures like encryption and advanced permissions, M-Files keeps sensitive data safe and controlled. Thousands of organizations in more than 100 countries use M-Files to manage their business information and processes.