Information Management

Superior Information Management Drives Better Performance

Information is integral to business performance. From business intelligence and financial analysis to marketing campaigns and email correspondence, information is critical to every aspect of business operation.

At the same time, information management today is a challenge as businesses are virtually overrun with massive amounts of data. Businesses must also deal with increasingly varied content from a growing number of sources, including unstructured information in media files, social media content, websites, email, IoT data and more.

To manage the complexity of information, many companies today are seeking enterprise data management technologies that can make information easily available while making information management more secure and efficient. For a growing number of companies worldwide, M-Files provides the intelligent data management system they need to use information to drive business performance.

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Access the Information You Need Instantly

From creation to disposal, see how M-Files provides a smarter way to manage documents, emails, and all your content.

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The Challenges of Information Management

For organizations choosing an enterprise document management platform, the right product will need to provide solutions for several key challenges.

Inability to Find Documents

As businesses generate more information at an increasing rate, finding the right document has become a significant challenge. Documents are often created and stored in various systems, repositories, and technologies, creating confusion. The lack of consistent file naming conventions means workers spend nearly a third of their day searching for information instead of focusing on their tasks.

Version Control

For many workers, email inboxes are the go-to place for storing and retrieving documents. However, as documents are emailed back and forth, workers inevitably create multiple versions, leading to a versioning nightmare. This makes it hard to know which version is the most up-to-date, resulting in wasted time and potential errors when the wrong version is used in projects or sent to clients.

Document Workflow

Documents are often part of a multi-step workflow, requiring several stakeholders to review, approve, and sign them. When handled manually, this process can easily encounter bottlenecks, delaying completion. Additionally, companies still rely on paper documents for signatures, forcing employees to print, sign, and then re-digitize them, wasting valuable time.

Mobile Access

Despite the growing number of remote workers, only 31% report having company-wide support for mobile access. As a result, these employees often struggle to access the documents they need, leading to delays in their work and reduced efficiency.

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M-Files: Intelligent Information Management

M-Files is an intelligent information management platform that creates smart connections to content anywhere in an organization and automates document workflows while keeping information secured and controlled.

M-Files’ AI-powered technology finds and connects to documents in an organization across all platforms and repositories, including CRM and ERP platforms, network folders, DMS and ECM systems, SharePoint and other business systems and applications. By tagging these documents with metadata, M-Files makes it easy for workers to find information simply by knowing what they’re looking for, rather than where it is stored.

No Migration

Instead of demanding an expensive data migration to gather all documents into a single repository, M-Files offers a centralized view of content, leaving existing systems and documents untouched.

Access Anytime, Anywhere, on Any Device

With M-Files, employees can access the documents they need via desktop, web, or mobile clients, enabling easy access from any device and location, whether in the office, at home, or on the go.

Metadata-Driven

M-Files organizes files based on their metadata, rather than their storage location, making it easier to search, manage, and secure information across systems.

Advantages of Information Management with M-Files

Fast Search and Retrieval

Workers can simply type what they’re looking for in the M-Files search bar and connect with the documents they need in just a couple of clicks.

Automated Workflows

M-Files can automate workflows for documents, employees, and projects, allowing the metadata tags on each document to guide them through each stage of the workflow.

Easy Audit Trails

With M-Files, producing audit trails for compliance is simple and quick. M-Files automatically stores every change made by every user to every document.

Automatic Version Control

M-Files keeps a single and definitive copy of each document, which users can access via a link.

Streamlined Collaboration

Multiple users can co-author documents and simultaneously edit, annotate, and comment on files. Changes are saved automatically, and automatic permissions ensure that only authorized users can access, view, or edit a document.

Improve Contract Management

M-Files’ automated workflows can replace contract management software, automatically originating contracts from templates and routing them through the process to get them signed and executed in a timely, consistent, and efficient manner.

Improved Compliance and Governance

By automatically ensuring that documents follow a given workflow, M-Files ensures compliance with regulatory requirements and adherence to data governance policies.

Ensuring the Security of Your Data

M-Files secures documents at rest and in transit with enterprise-grade encryption, providing another level of security against breaches, malicious insiders and accidental leaks.

To ensure that documents are only available to the right people, M-Files provides dynamic permissions that control who can access a file based on specific roles, groups, workflows, document properties and other criteria. Permissions will automatically update as employees change positions or leave the organization.

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How M-Files Enables Efficiency for Your Business

Faster Search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

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Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

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Easy Collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

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Streamlined Daily Work

Let M-Files suggest tags for your documents and add workflows for faster processing.

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Discover the Power of Artificial Intelligence Capabilities

Watch videos and access resources to learn how AI can transform your knowledge work with M-Files Aino.

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Unleashing AI potential with M-Files and Microsoft 365

The Smarter Way to Work with Automation and AI

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Why M-Files?

Organizations choose M-Files because the platform delivers access anywhere and anytime to relevant, current and accurate information, regardless of where data is stored or the format it takes. By breaking down data silos and creating connections to documents anywhere in the organization, M-Files makes it easy to deliver the right information to the right people – right when they need it. And because M-Files can easily integrate with an existing technology stack, companies can continue to gain value from legacy archives and repositories while workers can continue using their favorite daily tools to access files via M-Files.

M-Files is a cloud-ready technology and can be deployed in the cloud, on premises or as a hybrid solution. Thousands of organizations today in more than 100 countries around the globe choose M-Files to manage their business information, automate processes and give their employees a smarter way to work.