Enterprise Content Management
Improve business process management with workflow automation.
How Next-Generation ECM Solutions Can Transform Your Data Handling
Businesses are struggling to manage information today. The volume of business data produced daily continues to expand exponentially1. And it’s not just documents and spreadsheets. Companies are flooded with highly diverse content from a variety of sources and systems – most of it is unstructured – including video, rich media, IoT data, analytics, email, audio, social media content, scientific data, websites and more.
This content can hold enormous business value – but only when employees can easily access it. Unfortunately, most companies have inadequate systems for storing and managing such content, leading users to spend 30% of their working day searching for information2.
Given the complexity and diversity of data today, many companies are turning to enterprise content management (ECM) systems to tame the chaos of information management. When you’re seeking a superior ECM solution, M-Files offers a next generation, intelligent information management platform that surpasses the benefits of traditional ECM technology.
ECM That Truly Connects Your Business
Connect all your enterprise content and support your business workflows with M-Files.
Enterprise Content Management with M-Files
For many organizations, interest in enterprise content management is driven by four critical priorities.
Increase Security
As they try to stay productive, employees frequently use personal file-sharing apps to share confidential company information – even when these services are explicitly discouraged or banned. Yet unregulated use of these services is a serious security threat that could cause significant financial and legal damage.
Reduce Paper
The average US worker uses 10,000 sheets of copy paper annually3. According to the IDC, nearly two-thirds of all companies have initiatives to reduce paper usage, yet a lack of solutions causes many to struggle in this effort.
Support Mobile
While more employees are using mobile devices than ever, many companies have difficulty supporting this Bring Your Own Device (BYOD) trend. In fact, only 1 in 10 users feel they can search for documents quickly and easily using their mobile device4.
Manage Data Chaos
As data volumes and repositories grow, companies often face chaos, with 54% of unstructured content stored outside of content management systems (CMS). A superior ECM solution like M-Files can effectively organize, secure, and process this content, offering a flexible and powerful technology to address these challenges.
Why Enterprise Content Management Matters
M-Files is an intelligent information management platform that connects all your enterprise content and supports business workflows while keeping your information secured and controlled.
M-Files connects your business content intelligently regardless of where it is originally stored – in your CRM or ERP, in network folders, in a traditional ECM solution, on SharePoint or any other system or application. When searching for content with M-Files, you won’t need to know where something is stored, but only what it is you’re trying to find. That means no more content silos – just a single source of truth and the ability to access content from anywhere.
No Need for a Single Repository
Unlike traditional ECM solutions that require costly data migrations, M-Files connects you to your content regardless of its location, offering immediate ROI and maintaining workforce efficiency.
Enjoy a Single View of Content
M-Files integrates data from various systems, providing a unified view of your content accessible from desktop clients, web browsers, or mobile apps.
Work with Familiar Tools
With M-Files' enterprise content management tools, you won’t need to give up your daily tools to manage your content. Instead, you can use Salesforce, Outlook, Google Workspace, Microsoft Teams or your other favorite tools to manage content and workflows.
10 Hidden Consequences of Information Sprawl and Inefficient Workflows
In this infographic, we uncover 10 hidden consequences of information sprawl and inefficient workflows and provide concrete solutions to contain potential problems.
The Benefits of Working with M-Files
Faster Search
Quickly find what you need by typing in keywords, with content just a click away.
Easy Collaboration
M-Files simplifies version control by keeping a single copy of each document. Share links to collaborate without endless email attachments.
Streamlined Workflows
Create workflows for documents, employees, and projects, with metatags guiding each stage.
Traceability
Automatically track every change, making it easy to restore documents to previous versions.
Easy Access and Permissions
M-Files ensures only authorized users can access documents through flexible permission settings.
Efficient Organization
Documents are tagged based on content, making organization simpler and more effective than location-based systems.
Greater Availability
M-Files retrieves business-critical documents from legacy archives, using pattern recognition to uncover valuable files.
Customize M-Files with open APIs
The ability to tailor M-Files' ECM software to your needs is one of the greatest features of our platform.
Connect M-Files to Your System with APIs
Easily integrate M-Files with other systems using APIs, allowing you to access content from anywhere.
Implement M-Files Wherever You Want
M-Files offers flexible deployment options—cloud, on-premises, or hybrid—suiting your needs with any license type. M-Files Ground Link ensures secure connections to on-premises repositories from the cloud.
Integrate M-Files with Your Existing Technology
Seamlessly connect M-Files with popular applications like SharePoint, Salesforce, Microsoft 365, and legacy ECM solutions.
Configure M-Files Your Way
Tailor M-Files to meet your specific business needs with customizable features and workflows.
How M-Files Enables Efficiency for Your Business
Faster Search
What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.
Familiarity
You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.
Easy Collaboration
Share content securely, and co-author documents simultaneously — wherever you work.
Streamlined Daily Work
Let M-Files suggest tags for your documents and add workflows for faster processing.
Why Manage Content with M-Files?
M-Files powers the world’s leading knowledge-work businesses, transforming how they store and access content in a digital, work-from-anywhere business environment. Unlike traditional enterprise content management systems or content services platforms, M-Files connects businesses and users to their data and content throughout the organization without upending existing processes or requiring data to be migrated.
With M-Files, users can quickly and easily find the content they need, regardless of where it is stored. M-Files enables seamless, streamlined remote work and collaboration and provides intelligent, automated document-based workflows. With M-Files, companies can simplify routine tasks, enabling employees to focus on higher priorities and work more productively.
Thousands of organizations in over 100 countries use M-Files to simplify document-intensive tasks, minimize human error, and streamline processes.
Need More Information?
Refer to our Frequently Asked Questions (FAQs) section below:
See M-Files In Action
Seeing is believing. Schedule a demo to learn more about simplified search, automatic workflows, intuitive user interfaces, and built-in integrations with existing applications and file systems.
